Welcome to AlpacaEASE/HerdEASE "User Group v4"
| To check the version of AlpacaEASE/HerdEASE you are currecntly running: When you login, the Welcome entry screen displays the version at the top. You can also click "Help" (top menu bar, upper right) from your Herd screen to see your current version. The version will show as "AlpacaEASE v#.#" |
| Function | Description | Temporary Workaraound | Download Fix | |||||
| Ancestry | CRITICAL: In a very rare situation; changing a registered name can eliminate good ancestry across the whole file. This update is recommended for all users on v4.00 | Do NOT attempt to correct a Registered Name if it contains a double quote (") character. Example: John"s instead of John's | ||||||
| Reports | Some fields in Worklist report were not printing; also added user-defined fields under Custom Reports | None | ||||||
| Procedures Due | Cannot add a Procedures Due under animal medical | Add in Calendar | ||||||
| New Animal | Added tabbing to all fields; added Edit in Status field | Manually click into fields; Edit Status field from any animal Descrip page | ||||||
| Groups | In Medical group, adding or changing Procedures 2-4 erroneously cleared fields in Procedure 1 | Re-enter fields that were cleared: how given, dosage, next schedule | ||||||
| Medical Report | The Print option in the Medical Summary screen was not working | Go to Reports menu to run Medical Report | ||||||
| Worklist Report | Breeding detail was not displaying "bred to" sire name if the sire was not in the ancestry database | None | ||||||
| Invoice | Printed Invoice was not showing amount paid and total due | None | ||||||
| Schedule List | Viewing Calendar as a list now has prev and next buttons | None | ||||||
| Export | In some cases, the "bred to sire" ancestry record(s) were not exporting for bred females | None | ||||||
| Procedures Due Report | Was not sorting correctly by date | None | ||||||
| Groups | Correct Group was not working for weight only groups | None | ||||||
| Groups | Schedule procedures would only schedule the first procedure entered | Schedule each procedure as a separate group | ||||||
| Herd Summary Page | Print screen functions was not working | None | ||||||
| Export/Import | IMPORTANT Fixes to Export/Import AE; if you are using this fuction to share animal data, do this upgrade!! | None | ||||||
| Sort Sales List | Added sort on Price descending | None | ||||||
| Herd/Ancestry | Prev/Next not working properly on some names | Select name from drop-down list | ||||||
| Herd/Groups | Added ability to select Active or Archive for the "quick find" drop down name list and to select Archived animals for a group | Change in List All screen | ||||||
| Herd Reports | Selection criteria not working for certain criteria | None | ||||||
| Herd Medical | Using "copy procedure" may retrieve a blank record | None | ||||||
| Invoice Income | Income on paid invoices is NOT correct | AFTER UPGRADE: Select Invoice and Delete Payments. Re-enter payment fields and Record Income. Call if you need assistance | Download this fix | |||||
| Groups | Multiple group procedures were not always saving. Could not add a new drug to the drop-down list in an existing Group screen | |||||||
| Invoice | Invoice will now accept overpayment; pre-payment can also be entered in Contact, under Invoice tab (will be applied to next invoice) | |||||||
| Contacts | Screen formats changed to be consistent with other modules (tabs at the top); pre-payment can be entered under Invoice tab | |||||||
| Herd Add Animal | Offranch button not working; animal record will not be saved | Do not use the Offranch button on ADD Animal screen; 1st save the new animal record, then set to Offranch in the Descrip screen | ||||||
| Herd Breeding History | CRITICAL: IF YOU DELETE A BREEDING HISTORY RECORD FOR AN ANIMAL (OFFSPRING) THAT IS IN HERD, THE OFFSPRING RECORD WILL BE DELETED IN ANCESTRY (animal data will be lost!!!) | Prior to v4.10: SELECT THE RECORD FOR UPDATE; BLANK OUT THE OFFSPRING NAME; SAVE. THEN YOU CAN DELETE THAT RECORD | ||||||
| Add Animal/Nursing Offspring | If you add a nursing offspring in the Add Animal procedure; the breeding history is saved for the wrong dam and sire | Prior to v4.10: SEE ITEM 26 ABOVE TO DELETE | ||||||
| Herd | If you change a registered name in Herd, another animal will be displayed after the update (all info is saved correctly, but it does not return to the same animal | |||||||
| Herd Descrip | Bred To field was not displaying on Descrip page | |||||||
| Herd Breeding History | In some cases, the wrong short name is displayed in the history list, but all the info is correct was selected | In v4.10, select and re-save the record; make sure the offspring full name is correct | ||||||
| Medical | A "Birthing" record was erroneously created in medical for terminated breedings | Delete the birthing record in Medical | ||||||
| Ancestry | The short name list is displaying the full name appended to the short name | |||||||
| Procedures Due | If a medical procedure is performed for the same date, procedure and drug as a procedure due, the procedure due was not deleted | Delete the procedure due | ||||||
| Herd Breeding History | Added abiltity to select a Herd animal to add for a prior breeding (under dam) and can also change a dam for a prior breeding (without deleting and re-entering the breeding history record) | |||||||
| Financial Mileage | Odometer readings were not previously saved (used to calculate miles only); the odometer readings will now be saved and reported | |||||||
| Herd | The confirmed sire in a current breeding record would not save if LIST was selected and then the a confirmed pregnant animal was selected from LIST | Do not use LIST from a current breeding screen | ||||||
| Herd | Using PREV/NEXT from breeding screen may not display the correct breeding history screen (male vs female format) | Select any non-breeding tab, then return to Breeding tab for correct screen | ||||||
| Groups | Can not enter/select/change Procedure(s) in a Group submit screen | Create a new Group | ||||||
| Medical | Using the calendar pop-up in the date field will create an erroneous Procedures Due record | Clear next due date before SAVE or delete erroneous procedure due | ||||||
| Procedures Due | SAVE/EXIT button not working | Click on Medical or other tab to exit screen | ||||||
| Herd | If Wean date is reached, may not clear | Manually blank out Nursing Dam | ||||||
| Medical | Add a REPEAT button to repeat the same medical procedure for additional days | |||||||
| Invoice | Medical entered beyond invoice end date is erroneously added to current invoice (Problem occurs in 4.12 only) | |||||||
| Reports | Due Date and Wean Date reports not working (after 4.10 only) | |||||||
| Shows (Ancestry) | Does not save first show entered | Select EXIT, then return to add a show record | ||||||
| Web Export | Apostrophe and quotes may not display correctly in html pages; jpg extension was not saving to file names in herdlist folder (MAC only) | |||||||
| Herd | If a 2nd line is entered in the Short Name field, you cannot select the animal by name in the drop-down select list or in reports | |||||||
| Invoice | 1) The invoice will now automatically show payments entered; running totals 2) Option added to view/print/delete detail payments from Invoice |
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| Shows | Fixed an import problem that "lost" show records added for Ancestry-only animals | Restore Shows from prior alpacaease_old folder | ||||||
| Medical | Re-set tab order | |||||||
| Groups | Added button in Group screen to schedule a future procedure or reminder for an existing group | Create a new group to schedule a future procedure | ||||||
| Groups | If a group procedure was submitted without a date, it would get "stuck" on a display screen and stop | Exit out of AlpacaEASE | ||||||
| Medical | CRITICAL: Birthing a baby in Breeding will create a new "Birthing" record in Medical for the dam. This record was REPLACING the last medical entry for the dam | Re-enter lost medical | ||||||
| Invoicing | On medical and shearing fees: may not be putting in correct line items based on invoice dates and/or client ranch selected | Manually delete/enter line items as applicable | ||||||
| Fiber | Could not edit the User1 and User2 field names | None | ||||||
| Reports | 2 new "generic" breeding reports have been added: 20a for Current breeding summary by dam and 20b for Confirmed breeding summary by sire | Manually delete/enter line items as applicable | ||||||
| Breeding | "Actual days" was not getting saved when a cria's birth was recorded | The missing actual days from any prior births will be re-calculated when this upgrade is run or can be manually entered in Breeding History | ||||||
| Import AE | Enhancements made to the Import AE function to show counts of records imported | |||||||
| Herd | Enhancements: 1) On Archive, new option to retain or delete procedures due; 2) Status and Days into Pregnancy added as display fields in the Medical screen; 3) Select a "default" entry screen from Herd list; 4) Delete all procedures due when an animal is marked as deceased in Medical; 5) New button in the Procedures Due screen to delete all procedures due for selected animal |
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| Breeding Detail Report | The date selection parameters were not working on the animal-specific D6 report | |||||||
| Herd | The "Wean Date" passed message for a cria may continue to appear after the cria-dam has been unlinked | |||||||
| Calendar | The ability to select an animal has been added in the Calendar screen | |||||||
| Calendar | Procedures Due records created in Medical for the same reminder repeated for multiple days were erroneously deleted | |||||||
| Group | Animal names may not be printing on a Group worksheet | |||||||
| Cria-Dam Location | If a dam and cria are linked and the location is changed for 1, it was not changing for the linked animal | Manually change location for the linked animal in that animal's Herd/Descrip screen | ||||||
| Medical reminders | A new option, to save a medical procedure reminder for a select number of months has been added in Medical | |||||||
| Herd Add Animal | A new option for "Quick Add" has been added. Quickly enter (add) and save basic animal info for up to 15 new herd animals at a time | |||||||
| Medical Defaults | Schedule automated reminders for "after conception" in the Medical Defaults screen | |||||||
| Medical & Weight | A new field for Time has been added; now you can enter med drugs or weights at different times on the same day | |||||||
| Weight | Weights can now be entered digitally or as pounds/ounces (will be converted to digital automatically) | |||||||
| Invoicing | Improved processing of credit balances on paid Invoices | |||||||
| Invoicing | Although all the detail files are correct, the paid amount is not showing on the Invoice. This error may be in v4.21 only | |||||||
| Reports | Age may not be calculating correctly | |||||||
| Body Score | Problem entering Body Score in Weights page (problem may exist in v4.22 only) | |||||||
| Sales 1 Report | Animal-specific "S1" Sales report did not include price on report | |||||||
| Custom Reports | Added last shear date (number 36) as a field selection in custom reports | |||||||
| Age | Animal's age (in years) is now displayed on descrip, medical and weight screens | |||||||
| Report by Selected Medical Procedure | Report D4a nows includes selection by generic procedure (ie. all "Worming") and/or by specific drug (ie. "Safeguard") | |||||||
| List Screens | List screens were dropping lower case p, y, g, j | |||||||
| Reports | Report data was not getting updated when some Herd data was changed (ie. Location) | Data will update when "Logout" is used to close program or use "Refresh" button in Herd menu | ||||||
| Herd | In unusual circumstance, Herd would get stuck in an erroneous loop asking for a short name | Click Esc key and then use menu File/Exit to close program | ||||||
| Select Animal | When selecting an animal from the Procedures Due screen, the wrong animal record is retrieved | Go to List screen to select animal | ||||||
| Medical Reports | Temperature and Time were missing from Medical reports | |||||||
| Breeding History | Selecting a record in breeding history will now go to the full breeding detail screen | After selecting the breeding history record, click the button to view details | ||||||
| Procedures Due Dates | Procedures Due Reminder dates for new breeding were sometimes not correctly re-set when the due date was changed | Manually change the dates in the Procedures Due screen | ||||||
| Current Breeding | Procedures Due button added to Current Breeding screen (females only) | Go to Medical or Notes screen to get to Procedures Due | ||||||
| Birth Weight | Birth Weight record duplicates every time a new weight is entered on an animal | You can manually delete duplicates, but problem will continue until upgraded. NOTE: The upgrade will automatically delete the duplicated birth weights | ||||||
| Reminder pop up | Option added to bypass going to calendar when reminders pop up | |||||||
| Sales Format 2 | The description for dam was printing the sire's description | |||||||
| List screens | The grid lines in the list screens are not displaying in "large" screen mode | |||||||
| New/Current Breeding | Getting a message regarding a bad date when no confirmed date has been entered | Enter a date in the "Confirmed Date" field (date can be changed at any time) | ||||||
| Breeding Calculator | May not be able to exit out of the screen | From USER in the top menu bar, select Ranch Setup | ||||||
| Web Export | Link to dam & sire on animal web pages was not working | |||||||
| Financial Mileage | A required field was missing on the Update Mileage screen; so changes could not be saved if the mileage was originally entered on the Add Expense screen | Delete the transaction and re-enter under "New Mileage" (until you upgrade); it will self-correct with the upgrade | ||||||
| Financial Exclude | Could not delete an expense in the Exclude Expense screen | Click the Exclude "X" to send the expense back to the Expense screen and delete the expense there | ||||||
| Group Fix | Could not correct/change notes in the Group Fix screen for a processed group | Would have to manually change in each animal-medical record | ||||||
| Financial-Mileage | Odometer readings were getting cleared/deleted in Mileage Update screen | |||||||
| Invoices | New Invoice Summary Report added | |||||||
| Financial | Date Range option for export of expense and income was not working | Run by selected month or year | ||||||
| Herd | Age was not displaying for animals that were less then 2 months old | |||||||
| Logout | The Cancel button on the logout screen was not working | |||||||
| Gestation Days | Gestation days for a new "birth" was not calculated if confirmed date in the pregnancy screen was not entered | Calculate days using the "Breeding Calculator" and manually enter by selecting the cria in the dam's Breeding History screen | ||||||
| Herd Import AE | Fix the Import AE procedures | |||||||
| Payment Plan Reports | New reports added to print the full Sold or Purchase Plan details for an animal (when using a payment plan) | No way to print full detail; payments can be printed from Financial/Reports, select Income by "Received By" | ||||||
| New Breeding Detail | The scroll bar in the Notes field does not work | If you have more note lines not showing, put your cursor in the field and manually "scroll" across data using your arrow keys Full notes will also show in the Breeding Detail report for that dam | ||||||
| Reports | Some reports were not using the criteria selected | |||||||
| Invoices | New sort options added for Invoices | |||||||
| Financial Report | New report to print Income by Animal | |||||||
| Herd Quick Add | Herd Quick Add was not working properly | Animals may get added as archived; go to the Scroll tab in List Herd and select animals individually to fix | ||||||
| Herd / Current Breeding | Using the drop-down list and GO from one animal's current breeding to another animal's current breeding was changing the confirmed sire | Do not use the drop-down select name and GO option in the current breeding screen; manually correct confirmed sire | ||||||
| Calendar | Calendar was not saving reminders correctly for Payment Plans on sold/purchased animals | |||||||
| Invoice | Added a new field for Date Invoice Sent | |||||||
| Calendar | On Logout, selecting to go to Calendar for tomorrow's reminders was changing the reminder date to today | Select "Exit" when you get the reminders for tomorrow popup box | ||||||
| Breeding Report | Current breeding report may have included archived animals | |||||||
| Confirmed Date | Confirmed date (breeding) has been added to 2 screens; Other (Birth Info) and the detail breeding screen for a selected prior breeding for a dam | |||||||
| Import | The Import AE to AE Ancestry match list was not allowing selection of an existing ancestry animal | |||||||
| Group Fix | Group fix was not retrieving the selected row | |||||||
| Herd Quick Add | DOB added to quick add; expanded to 20 animals per screen | |||||||
| Herd SEARCH | SEARCH was not working correctly | |||||||
| Custom Reports | New selection fields added: Dam & Sire Registry | |||||||
| Custom Reports | New option added to Export custom report data into a csv/excel format | |||||||
| Scroll Option | The SCROLL option in Herd and Ancestry will keep the last sort order selected | |||||||
| Custom Reports | Saved reports were deleted on logout | |||||||
| Custom Reports | Expanded from 8 to 12 fields per report or export | |||||||
| Invoicing | If invoicing in advance, prior medical fees were not always picked up | |||||||
| Reports | 2 new generic reports added: 23..List purchased animals with unpaid balance; 24..List sold animals with unpaid balance | |||||||
| Ancestry Report | Breed was added to the 4-generation Ancestry Report | |||||||
| Procedures Due | The last date for the procedure given was not showing on the report | |||||||
| Custom Reports | The new added fields were not saved in the saved report spec | |||||||
| Invoicing | Prior fees were incorrectly included in a new invoice | |||||||
| Invoicing | New option to include prior unvoiced fees for selected number of days has been added | |||||||
| Groups: Shearing | The Usr1 & Usr2 fields were added to the group worksheet | |||||||
| Invoices | The quantity field allows for decimal amounts (ie. 10.5), but it was rounding to whole number on the printed invoice | |||||||
| Import AE | Files were not importing correctly | |||||||
| Shearing Groups | Shearing Groups were not processing; caught in an endless loop |